Before any spending begins on a sponsored award, certain steps must be taken to set up accounts or authorize pre-award spending.
Award Setup
The Office for Sponsored Programs will route the award package to Contract and Grant Accounting for account set-up after all compliance requirements have been verified.
Pre-Award Spending
Advanced Spending Authorization (ASA)
Internal form to request approval for account set-up and spending prior to issuance of new award or amendment
The department and college will be responsible for funding any disallowed costs. Not all grants and cooperative agreements allow pre-award spending. Please verify with your OSP specialist prior to initiating an ASA request. Contracts are not eligible for pre-award spending.
Non-Department Approvers
For schools, colleges, departments, and institutes without a chair, use the following links:
All Approvers
Ethics & Compliance
The Office for Research Ethics & Compliance provides expertise in the regulatory requirements to conduct research to help investigators navigate the changing and complex regulatory landscape.
- Human subject (IRB) approval and resources: Protocols, approval process, training, and resources for research activities that involve human subjects
- Animal subject (IACUC) approval and resources: Protocols, approval process, training, and resources for research activities that involve animal subjects
- Conflict of Interest: Resources to help identify potential conflicts of interest, plus information about COI training, institutional committee, and disclosure FAQs.
- Responsible Conduct of Research: Sponsor-specific RCR training and RCR FAQs.
Subawards
If subawards are included in your project, contact your OSP specialist for subaward execution.
If subawards were not part of the original proposal submission, contact your OSP specialist for the correct process for adding a subaward.
Award Negotiation
All contracts and some grants and cooperative agreements require additional review and negotiation.
The Office for Sponsored Programs will collaborate with the Office for Research & Technology Agreements on the review and execution of these awards.
Research Security and Export Control Training
Research Security
Securing and protecting research involves developing awareness of the potential domestic and international threats and implementing procedures and controls to reduce those risks. The following training modules provided through the CITI program implements the requirements described in National Security Presidential Memorandum-33 for current and upcoming Federal Research Security Requirements as a recipient of federal research funding.”
All researchers will complete the course Undue Foreign Influence: Risks and Mitigations through the CITI Program (Touchstone required). The course covers:
- Undue Foreign Influence Impacts and Concerns for Academia
- Reporting, Research Integrity, and Effective Practices to Manage Undue Foreign Influence Risk
- Cybersecurity and Compliance Considerations for Safeguarding Research
- Nondiscrimination Considerations When Managing Undue Foreign Influence
There are four modules, and each module can be completed in approximately 30 minutes or less.
Export Control
UA requires all personnel involved in research, including faculty, staff, and students, to complete and maintain training on Export Control.
Effective October 1, 2024, Training must be completed prior to your activity commencing. Training is available via CITI, under Export Control, Introduction to Export Control. Additional modules are available and appropriate for additional education based on role in the project and type of project.